MINUTES OF THE REGULAR MEETING OF THE HILLS CITY COUNCILJUNE 8, 2004Mayor Jim Jellema called the meeting to order at 6:00 P.M. with the following Council present: Jim Jellema, Linus Svoboda, Keith Elbers, Dana Dahlquist and Arlen Leenderts. Employees present: Connie Wiertzema, City Clerk; Joanne Goehle, City Treasurer and Wayne Ward, City Maintenance. Guests present: Matt Taubert of Meulebroeck, Taubert & Co., PLLP, and Jolene Farley-Hills Crescent. Motion by Svoboda, seconded by Elbers to approve of the minutes of May 11th. Motion carried. The Council asked Jolene to publish a correction with regard to the cost of the basketball poles & backboards, which was incorrect in her column. The actual total cost was 2,754.41 for the entire set. Motion by Dahlquist, seconded by Elbers to approve payment of the May expenditures: General $40,318.50; Park $4,635.80; Fire $5,468.73; Street $3,191.31; Legion $252.96; Sewer $1,117.46; Garbage $2,604.03; Recycling $547.46; Water $4,193.22. None opposed, motion carried. The Council reviewed Pete Howe’s bill for cleaning sewer lines and agreed that quotes should be obtained for future services. The Council tabled a decision on Mildred Kesterson’s tree removal issue, pending receipt of a second bid. TREASURER’S REPORT:General Checking 61,614.71General Fund CD#18197, 2.5%, 12/4/04 237,314.41General Fund CD#17792 (prev. #15742) 2.5%, 5/29/03 – cashed in 6/3/03General Fund CD#17760 (prev. #17573) 2.5%, 3/15/05 20,735.68Sewer Fund CD#17877 (prev. #17433) 2.5%, 10/18/03 – cashed in10/03- ($21,000 to general)Sewer Fund CD#18255, (prev. #18171) 1.5%, 7/19/04 – interfund loan to Southern Hills Apts. to pay-off apt. bond - $70,771.64Fire Truck Replacement Fund CD#18237, 1.5%, 1/11/05 23,228.20Hills EDA Security Deposit Account 1,912.82Hills EDA Checking – Acct. #1248 12,983.30Southern Hills Apt. Acct. #1255 5,645.01Southern Hills Condo Acct. #1263 50.00Southern Hills CD#17759 (prev. #17572) 2.5%, 3/15/05 5,183.92EDA CD#17850 (prev. #17384) 2.5%, 5/7/05 27,963.43EDA CD#18275 (prev. #17268) 1.25%, 7/26/04 – interfundloan to Southern Hills Apts. to pay-off apt. bond - $10,661.76EDA CD#18160, 1.5%, 10/17/04 20,000.00TOTAL $416,631.48Motion by Dahlquist, seconded by Leenderts to approve of the Treasurer’s report. Motion carried. The Council reviewed bids from Meyer Electric and R-B Electric for the installation of lighting to the basketball court. Motion by Dahlquist, seconded by Svoboda to accept the bid from Meyer Electric for the cost of $750.00. Bid includes trenching, direct bury wire from shelter to pole, two metal halide light fixtures, electronic timer, and one outlet. This bid and the Council’s approval of such, is only good if the volleyball association proceeds with their proposal to install lighting to the volleyball court at the same time. None opposed, motion carried.Matt Taubert, presented the Council with the audit report for the year ended December 31, 2003. Taubert informed the Council of a new requirement in accounting, GASB 34, beginning for year ending 2004, which requires cities to capitalize and depreciate fixed assets rather than expensing them in the year purchased. The City will be required to inventory fixed assets, including the estimated value for land, vehicles, equipment and buildings. Also, the City must inventory its infrastructure assets, such as streets, sidewalks, sewer systems, etc. and the estimated values. The Council nominated the following persons to be contacted regarding their consideration in the position of election judges for the primary and general elections: Bonnie Sundem, Karen Soehl, Lois Nelson and Colleen Martens. The Council reviewed a bill for the replacement of a mailbox due to snowplow damage. Motion by Leenderts, seconded by Dahlquist to set a reimbursement limit of $25 toward the replacement of mailboxes due to snowplow damage, pending approval of the City Council. The Council approved a $25 reimbursement to Everett Fikse. Motion carried. Svoboda gave a report of his meeting with Steve Kor of Dakota Land Surveying, regarding the placement of culverts in Park View Fourth Addition. The existing culvert between Lots 1 and 2 are placed correctly. A culvert must be installed between Lots 2 and 3, as previously discussed, due to the build-up on those lots, which caused low spots. Regarding Lot 4, the City must insist that the north side of this property remain low for proper water drainage. The City has the option to add a second culvert between Lots 4 and 5 for better drainage from Lot 6. If Lot 6 remains an empty lot a second culvert may not be needed. The culvert north of Lot 5 could be removed since it serves no purpose. Kor suggested adding aprons on all the culverts to provide for better water flow and landscaping. The total cost to replace the roof and gutters on the Fire Hall was $6,977.20.The Clerk was instructed to contact a resident for a second time, to demand that they dig out a ditch and culvert that they filled-in, or to notify the city office by June 18th of their intentions. Otherwise, the City will proceed with the work as of June 21st and assess the expense to their property. The Clerk was instructed to contact Beaver Creek and Steen, to inform them that they must obtain their own license for mosquito spraying, but that they have the option to rent Hills’ sprayer. Motion by Svoboda, seconded by Elbers to allow Push, Inc. to park cable construction equipment on the City’s maintenance property from mid-June through early September for a rental amount of $200 per month and request they keep the grounds clean. None opposed, motion carried. City maintenance was instructed to plant rye in Lots 4 & 6 in Park View Fourth Addition; and disk and spray Lots 1 & 2 in Park View Third Addition. Also, to complete the parking area in Lot 6 of Park View Fourth Addition. City maintenance was instructed to remove weeds and add sand under the city park playground equipment. Still awaiting a response from Martin Township, regarding the fire relief contribution increase. Discussed areas of the City where property cleanup may be necessary. The Council approved to allow the Beaver Creek Sportsmen permission to set two Rez Park camping signs along Highway 270. The Sportsmen will purchase the signs, pending the cost is reasonable, and will also look into whether a sign could be placed along I-90.Motion by Dahlquist, seconded by Svoboda to reimburse the following utility deposits to: Adam Huisman, Michael Smith and April Abbott, Eric Gaugler, and Michael Merritt. None opposed, motion carried. The clerk was instructed to send correspondence requesting a plan of action, to be received by July 13th, regarding the removal of junk vehicles.Ward informed the Council of junk tires creating problems with mosquitoes. The Clerk was instructed to contact other cities for suggestions on junk tires. Another suggestion was to hold a tire pick-up for a small fee. Decision tabled until the July meeting. Motion by Svoboda, seconded by Dahlquist to adjourn at 8:25 P.M.Connie J. WiertzemaCity Clerk(6-17)