Rock County Commissioners meet April 19
Herreid Board Room 9:00 A.M.
Rock County Courthouse April 19, 2022
The meeting was called to order by the Chair with all Commissioners present. Also in attendance were Administrator Kyle Oldre, County Attorney Jeff Haubrich, Deputy Administrator Susan Skattum and Star-Herald Reporter and Mavis Fodness.
The Pledge of Allegiance was recited by those in attendance.
Motion by Thompson, seconded by Overgaard, to approve the April 19, 2022,
County Board agenda, declared carried on a voice vote.
Motion by Burger, seconded by Overgaard, to approve the April 05, 2022,
County Board minutes, declared carried on a voice vote.
Motion by Thompson, seconded by Williamson, to call a Public Hearing to order at 9:03 A.M. for the purpose of reviewing proposed changes to the County Commissioner districts and terms, declared carried on a voice vote. The Administrator stated that no public comments were received or voiced.
Motion by Williamson, seconded by Overgaard, to close the Public Hearing
at 9:08 A.M., declared carried on a voice vote.
Mound Township officials Keith Schmuck and Ray Hanson attended the County Board meeting seeking input from the County Board regarding options and potential enforcement of over-weight equipment utilizing a portion of 131st Street that is currently paved. After considerable discussion, it was determined that the township officials would keep following up with the producer to determine other alternatives and routines to use.
Rock County Fair Board members Lee Sells and Al Aanenson informed the County
Board of projects schedule for the fairgrounds:
•Installing new metal sheeting on the Commercial Building for a cost of $36,100
•Constructing a new Picnic Shelter structure to be located between Floral Hall and
the 4-H Food Building; the project will be funded by a Frank Bloom grant
grant award of $40,000
•Purchase a portable stage to be utilized for the fair but also available for other
community events
The Fair Board requested a donation to fund the repairs to the Commercial Building of $36,100 and the Portable Stage project $71,172.71. After discussion, motion by Burger, seconded by Williamson, to donate one-half of the expense of the portable stage ($35,586.35) and finance the remaining balance if need be and donate $36,100.00 for the repair to the Commercial Building, declared carried on a 4-0 vote, with Commissioner Overgaard abstaining. Prior to the meeting adjournment, Sells notified the Administrator that the price quote for the Portable Stage of $71,172.71 was no longer valid and that the new price quote was $91,686.36; motion by Williamson, seconded by Thompson, to amend the previous motion to reflect the new price
quote of $91,686.36, declared carried on a 4-0 vote with Commissioner
Overgaard abstaining.
Eric Hartman, Land Management Office Director presented (4) Conditional Use permits for Duininck, Inc. A Public Hearing was held on April 11th at 7:00 P.M. and no opposition was identified; the Planning and Zoning Board recommended approval of the following conditional use permits:
1. Conditional Use Permit Request – Duininck, Inc. - Luverne Township, Section 15 ; Placement & operation of a temporary hot mix asphalt plant; motion by Williamson, seconded by Overgaard to approve with conditions identified on the permit, declared carried on a voice vote.
2. Conditional Use Permit Request – Duininck, Inc. - Denver Township, Sections 14 & 11; Placement & operation of a temporary asphalt plant; motion by Overgaard, seconded by Thompson, to approve with conditions identified on the permit, declared carried on a voice vote.
3. Conditional Use Permit Request – Duininck, Inc. - Battle Plain Township, Section 29; Placement & operation of a temporary hot mix asphalt plant; motion by Burger, seconded by Overgaard, to approve with conditions identified on the permit, declared carried on a voice vote.
4. Conditional Use Permit Request – Duininck, Inc. - Battle Plain Township, Section 21; Placement & operation of a temporary hot mix asphalt plant; motion by Thompson, seconded by Reisch, to approve with conditions identified on the permit, declared carried on a voice vote.
Mark Sehr, Engineer, presented the bid results for following
2022 Mill/overlay projects:
•SAP 067-604-033: Main Street, TH 75 to Blue Mound Avenue.
•SAP 067-618-011: Blue Mound Avenue, Main Street to Fairway Drive.
•SAP 067-634-001: Warren Street, Cedar Street to Blue Mound Avenue.
•SAP 067-636-001: Blue Mound Avenue, Warren Street to Main Street.
•CP 067-401-023: Rock County Library Parking Lot
•CP 067-401-024: Rock County Highway Department Parking Lot
Bids results:
•Duininck Inc. - $824,557.00
•Central Specialties Inc. - $914,681.70
Motion by Overgaard, seconded by Burger, to accept the low bid from
Duininck, Inc. of $824,557.00, declared carried on a voice vote.
The Engineer presented the bid results for SP 067-604-031: CSAH 4,
Rock River Bridge to Nobles County:
•Duininck Inc. - $2,353,605.45
•Knife River Corporation - $2,379,292.50
•Central Specialties Inc. - $2,418,791.16
Motion by Williamson, seconded by Overgaard, to accept the low bid from Duininck, Inc. for $2,353,605.45, contingent on the MnDOT Office of Civil Rights approval of the DBE Provisions in the submittal, declared carried on a voice vote.
The Engineer presented bids to conduct the 2022 Pavement Paint Striping:
•Sir Lines-A-Lot - $58,525.74
•Traffic Marking Services, Inc. - $59,043.80
Motion by Thompson, seconded by Burger, to approve the bid from Sir Lines-A-Lot for $58,525.74, declared carried on a voice vote.
Motion by Overgaard, seconded by Williamson, to approve Resolution No. 16-22, a MnDOT I-90 Detour Agreement with Rock County Contract No. 1049772, declared carried on a voice vote.
The Engineer presented a price quote from Ziegler (from the state bid) to replace the tractor backhoe loader located at the Transfer Station:
Caterpillar 420XE Backhoe Loader $144,440.00
Caterpillar 420EIT Backhow Loader (trade-in) ($21,275.00
Total price - $123,165.00
The Engineer stated that a price quote from John Deere was requested, but they declined as they could not provide the self-leveling bucket feature; the Engineer requested approval to move forward with the purchase from Ziegler. Motion by Overgaard, seconded by Williamson, to approve the purchase of a Caterpillar 420XE Backhoe Loader from Ziegler for $123,165.00 with the expenditure to be paid from bond proceeds, declared carried on a voice vote.
The Engineer requested to replace the 1996 Tack Oil Kettle as it cannot be repaired, with a Stepp Bottom Fired Kettle SBF-200 for $33,187.00; motion by Overgaard, seconded by Burger, to approve, declared carried on a voice vote.
Sheriff Evan Verbrugge introduced new Deputy Dominic Castellano and conducted a Swearing In Ceremony; the County Board welcomed Deputy Castellano to Rock County.
Ashley Kurtz, Auditor/Treasurer, presented the claims and per diems of $600.00; motion by Williamson, seconded by Overgaard, to approve, declared carried on a unanimous vote. A complete listing of the claims is available upon request at the Auditor/Treasurer's office.
APRIL 19, 2022 CLAIMS OVER $2,000
A.C.E. OF SOUTHWEST MINNESOTA $10,138.00
CHS INC 7,671.03
CMRS-FP 2,000.00
COUNTIES PROVIDING TECHNOLOGY 6,755.00
ERICKSON ENGINEERING 5,709.50
FRONTIER PRECISION INC 4,851.90
KETTERLING SERVICES INC 13,471.94
LUVERNE/CITY OF 28,130.17
LYON COUNTY LANDFILL 16,967.10
MORRIS ELECTRONICS 33,195.71
MOTOROLA SOLUTIONS INC 10,687.50
REGENTS OF THE UNIVERSITY OF MINNESOTA 19,237.25
RETROFIT COMPANIES, INC 3,145.00
ROCK COUNTY AGRICULTURAL SOCIETY 81,686.00
SEACHANGE 5,024.74
STAPLES ENTERPRISES INC 2,059.69
STREICHER'S 2,384.83
TOLLEFSON PUBLISHING 7,505.50
TRUENORTH STEEL 16,410.20
68 PAYMENTS LESS THAN $2,000 27,800.17
TOTAL $304,831.23
The County Board was in receipt of the Fund Balance report; motion by Thompson, seconded by Burger, to approve, declared carried on a voice vote.
The Auditor/Treasurer requested approval of the following tax abatement requests:
1. M. Fick/Parcel #06-032-000 - Abatement $1,968.00
2. M. Fick/Parcel #06-0196-100 - Abatement $32.00
3. L. VanWyhe/Parcel#08-0151-100 - Abatement $292.00
4. L. VanWyhe/Parcel #08-0185-000 - Abatement $998.00
5. D. Lorenzen/Parcel #10-0082-100 - Abatement $112.00
6. A. Staeffler/Parcel #01-0080-000 - Abatement $74.00
7. A. Staeffler/Parcel #01-0081-000 - Abatement $966.00
8. SWMHP/Parcel #20-1155-000 - Abatement $(11,656.00)
9. Kyto Properties LLC/Parcel #20-1853-100 - Abatement $5,556.00
The Auditor/Treasurer stated that all (9) abatement requests were to correct property evaluations and recommend approval so a new tax statement can be prepared. Motion by Overgaard, seconded by Thompson, to approve the (9) tax abatements requests identified above, declared carried on a voice vote.
Motion by Overgaard, seconded by Reisch, to approve re-issuance of a lost warrant #101209, payable to Stan Williamson for the amount of $604.80, declared carried on a 4-0 vote with Commissioner Williamson abstaining.
Sheriff Verbrugge requested to replace audio and camera equipment in the interview rooms and booking room in the Law Enforcement building and presented a price quote from Convergint Technologies for $42,165.20 for an Interview Room Management system to be installed in the interview rooms and the booking room at the Law Enforcement Center; price includes 3-yr software maintenance and support and warranty on equipment. Motion by Thompson, seconded by Williamson, to approve the equipment purchase and to pay from the Reserves, declared carried on a voice vote.
The Sheriff also requested approval of a 3-year software support agreement for the amount of $1,894.68/year from Convergint for the Interview Room Management sysetem; motion by Thompson, seconded by Williamson, to approve with the expenditure to be paid from Reserves, declared carried on a voice vote.
Motion by Burger, seconded by Thompson, to accept a bid proposal from Convergint for $13,751.04 to install (4) exterior security cameras at the Rock County Courthouse, declared carried on a voice vote. The expenditure is to
be paid from Building and will be reimbursed from an election grant.
The Sheriff presented 5-yr maintenance and support contract with Convergint totaling $36,444.23 for all security cameras, alarms and other devices located in the Law Enforcement Building and grounds and the Courthouse Building and grounds; the expenditure is to be split between Sheriff, Building, and Elections and all cameras will be monitored by the Sheriff’s Office. Motion by Overgaard, seconded by Williamson, to approve the security service contract with Convergint for $36,444.23, declared carried on a voice.
The Sheriff informed the County Board that Rock County is a member of a
multi-county (5th District Sheriff’s Association) for the purpose of E911 systems compliance. The currently E911 system is scheduled for system upgrades and the Sheriff presented a price quote from Vesta Solutions for $90,717.00 for Rock County’s portion of the system upgrade. Motion by Burger, seconded by Overgaard, to accept the price quote from Vesta Solutions for $90,717.00, declared carried on a voice vote. The Sheriff stated that the expenditure is not eligible for E911 funding as it is it eligible for other E911 Grant funding and Rock County will be reimbursed from the a regional
radio grant.
Motion by Thompson, seconded by Overgaard, to accept a price quote of
$27,472.17 from TriTech Software Systems/Central Square Technologies for annual
E911 software renewal, declared carried on a voice vote. The expenditure
is an E911 eligible expense.
Motion by Reisch, seconded by Thompson, to purchase (2) CAD licenses for the Rock County Sheriff’s Office for $3,597.73, declared carried on a voice vote. The expenditure will be paid from Sheriff’s operating budget.
The Administrator presented Resolution No. 18-22, adopting new Commissioner Districts; boundary changes include moving Kanaranzi Township from Commissioner District 3 to Commissioner District 1. Motion by Burger, seconded by Thompson, to approve Resolution No. 18-22, declared carried on a voice vote.
The Administrator informed the County Board that the Rock County All Hazard Mitigation Plan is ready for adoption and recommended approval of Resolution No. 17-22; motion by Thompson, seconded by Overgaard, to approve, declared carried on a voice vote. Adopting an All Hazard Mitigation Plan makes the county eligible for FEMA funding for mitigation projects.
The Administrator informed the County Board of a proposal for the Rock County Economic Development Authority (EDA) to conduct a Housing Study. If they EDA approves going forward with the study, they will need funding. It was determined to await the decision of the EDA and their funding request.
The County Board was informed that Rock County received a Notice
of Compliance from Pay Equity; no action was taken.
The Administrator presented the following updates: potential projects are moving forward with MnPremium Pork, BRRRA/Elis Eastern Railroad and utilizing CRSIS grant funds, Luverne Guard Armory has broken ground. Also stated that the current bonding bill does not include Rural Water’s request for water tower project and the funding request for the City of Luverne Daycare facility.
Commissioner Williamson stated that he attended the following meetings: (2) Rural Water meetings, Southwestern Mental Health and Library building tour that followed the County Board meeting on April 5th.
Commissioner Thompson stated that she attended the following meetings: Library building tour that followed the County Board meeting on April 5th
Commissioner Overgaard stated that he attended the following meetings: Planning & Zoning, Mound Township, Vienna Township, City/County Liaison, Fair Board, Land Use and Library building tour that followed the County Board meeting on April 5th
Commissioner Burger stated that he attended the following meetings: Southwestern Mental Health and Library building tour that followed the County Board meeting on
April 5th
Commissioner Reisch stated that he attended the following meetings:
City/County Liaison.
With no further business to come before the County Board, the meeting was
declared adjourned by order of the chair.
(05-26)
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