H-BC School Board meets Jan. 9

H-BC School Board 
meets Jan. 9
Hills-Beaver Creek Dist. 671
Minutes
Jan. 9, 2023
The Hills-Beaver Creek School Board met for its semi-monthly meeting at 7:00 p.m. in the H-BC Secondary School Board room, 301 N Summit Ave, Hills, MN.
Board members and Administration present were Bosch, Gehrke, Harnack, Helgeson, Rauk, Rozeboom and Uittenbogaard. Superintendent Holthaus, Principal Kellenberger, and Business Manager Rozeboom were also in attendance.
Motion by Bosch, second by Harnack, and carried to approve the agenda.
Addition to the agenda 11.3.
Visitor to the meeting was Mavis Fodness - Star Herald.
EXISTING BOARD MEMBER AND NEWLY ELECTED BOARD MEMBER OATH 
OF OFFICE
ELECTION OF OFFICERS:
-Motion by Bosch, second by Harnack, and carried to approve Chairperson:
Arlyn Gehrke
-Motion by Rozeboom, second by Harnack, and carried to approve
Vice Chairperson: Tim Bosch
-Motion by Bosch, second by Harnack, and carried to approve
Clerk: Tamara Rauk -Motion by Harnack, second by Bosch, and carried to 
approve Treasurer: Ethan Rozeboom
BOARD COMMITTEE APPOINTMENTS by Board Chairperson:
-Personnel/Negotiations/Budget*: Arlyn Gehrke, Tami Rauk, Ethan Rozeboom
-*Also serves as Rock County Liaison
-Building/Grounds: Tim Bosch, Chris Harnack, Ethan Rozeboom
-Transportation: Arlyn Gehrke, Tim Bosch, Chris Harnack
-MSHSL: Tim Bosch, Chris Harnack
-Policy: Ethan Rozeboom, Travis Helgeson, Eric Uittenbogaard
-Safety: Tim Bosch, Chris Harnack, Ethan Rozeboom
-Curriculum: Tami Rauk, Eric Uittenbogaard, Travis Helgeson
-Staff Development/Continuing Education: Tami Rauk
-Gifted and Talented: Travis Helgeson
-Community Education: Tim Bosch
-Legislation: Ethan Rozeboom
-Teachers Administration Board-TAB: Arlyn Gehrke, Tami Rauk
PATRIOT PRIDE:
-Elementary Rock County Food Shelf Donations
-FFA Rock County Food Shelf Donations
-Local Organizations and Individuals that donated to families in need this time of year.
Committee Reports/Updates:
Staff Development moved to 1/18/23
Motion by Rozeboom, second by Harnack, and carried to approve
Consent Agenda: -Minutes—12/27/2022
-Bills
-Imprest Cash Report
-Second Reading of E LearningDay Plan Procedures recommended 
changes. 
-Designating the District Depository as Security Savings Bank, Hills, MN 
-Designating the Rock County Star-Herald as the district’s official
newspaper
-Designating the District Office Entrance #1 (301 N Summit Ave, Hills, MN) as the 
official location for posting notice of all district meetings and announcements
-Designating setting Second and Fourth Monday of the month as Board
Meeting Days at 7 p.m. in the Secondary School Board Room-301 N Summit
Ave, Hills, MN for Board of Education Meetings for the 2022 year. On those
days that are designated as legal meeting days.
-Designating Knutson Flynn & Deans, PA as the District’s Legal Counsel 
-Designating Superintendent and Board Chairperson as authorized to seek 
assistance for District legal matters with assigned legal counsel 
-Designating the Treasurer to Pay Bills
-Designating the Superintendent and Business Office to perform the
duties of Treasurer
-Designating the Business Manager and Superintendent to make wire transfers 
for District Bond Payments and other district expenses that may
require such transactions
-Designating the Superintendent to contract for goods and services
-Designating the Business Manager and Athletic Director to sign
checks on the Imprest account.
-Designating the Elementary Principal, Todd Holthaus as Local
Education Agency/Federal Programs Director
-Designating Principal, Andrew Kellenberger, as the Title IX Coordinator
-Mileage Reimbursement rate of 58.95 cents per mile for personal
use of vehicle, when district vehicle is unavailable.
-Designate the chair of the MSHSL H-BC Board Committee as the Board 
Representative to the MN State High School League and voting member
Motion by Harnack, second by Bosch, and carried to approve
Setting Board Member compensation
-Meeting Pay: $50
-Full Day Meeting Pay: $50
-Committee Pay: $50
-Mileage Reimbursement for attending outside of district meetings: $0.5895
Motion by Harnack, second by Bosch, and carried to approve facility projects and amount for MN Department of Education Review and Comment- building a new Elementary School and Old Secondary School Site (205 E 2nd Ave, Hills, MN) renovations and additions in the amount not to exceed $29,975,000.
Motion by Rozeboom, second by Bosch, and carried to approve MN Department of Education Review and Comment Plan and direct the Superintendent to submit the Plan to the MN Department of Education.
Motion by Bosch, second by Rozeboom, and carried to approve Resolution providing for combined polling places for school district elections not held on the day of a statewide election for the year 2024.
Motion by Rozeboom, second by Bosch, and carried to approve Resolution directing the Superintendent to make recommendations for adjustments in curriculum, programs, and staff for the 2023-2024 school year.
DISTRICT NON-ACTION ITEMS:
•Secondary Principal Report
•Superintendent/Elementary Principal Report
AGENDA ITEMS FOR THE NEXT REGULARLY SCHEDULED MEETING
DATES TO REMEMBER:
-Regular Board Meeting, Monday, January 23
-Regular Board Meeting, Monday, February 13
ENTER CLOSED SESSION
Motion by Harnack, second by Rozeboom, and carried to approve entering closed session for the purposes of developing or considering offers or counteroffers for the purchase or sale of real property, pursuant to Minnesota Statutes Section 13D.05, subdivision 3(c)(3). The real property is described as:
The East half (E 1/2) of the Southwest quarter (SW 1/4) of the
Northeast quarter NE 1/4) of Sec. 28, TWP 102 Range 46 West of
the 5th P.M.; [contains approximately 20 acres]
All of Block Twenty (20) and the following lots in Block Twenty-nine (29): all
of Lots 1,2,3,4,5,6,7, the South 40.5 feet of Lot 8, all of Lots 12, 13, 14, First Addition, City of Beaver Creek, Minnesota, [contains approximately 5.68 acres]
Blocks ten (10) and (19), Original Plat, City of Beaver Creek, Minnesota
[contains approximately 4.96 acres]
RECONVENE FROM CLOSED SESSION
Time of Adjournment: 8:08 p.m.
Tamara Rauk, Clerk
(02-02)