Hills City Council
meets Aug. 13
MINUTES OF THE REGULAR MEETING
OF THE HILLS CITY COUNCIL
AUGUST 13, 2013 AT 6:00 P.M.
Mayor Keith Elbers opened the meeting with the following Council members present: Keith Elbers, Alan Leenderts, Stacen Burgers, Brad Berkhof and Brian Sandbulte. Absent: Employees present: Connie Wiertzema, City Clerk-Treasurer; and Eric Harnack, Public Works Director. Guests: Lyle Ruesch, Tyler DenHerder, Jared Rozeboom, Brent Hoffmann, Darin Schriever, and Erica Van Wyhe.
Lyle Ruesch requested a culvert be installed in the alley east of his property at 204 West 4th Street to redirect ground water. The city will look at the property, and possibly install an 8” or 10” culvert.
The council approved Tyler DenHerder’s request to build a retaining wall of RR ties in front of his property, and for class 5 gravel or crushed concrete base in the parking area.
Leenderts made a motion to approve the following building permits: Tom Bush for window replacement and vinyl siding; Bob Kirsch for wood siding replacement; Jerry Ackerman for a new 8x10 metal utility shed; Renae Knobloch for front porch replacement; and Norman Jordan for a new walk-in steel garage door. Berkhof seconded, MC.
Minutes of June 11 and July 9 approved – Leenderts/Sandbulte, MC.
The list of city and Fire Department bills were approved for payment - Leenderts/Burgers, MC.
The city will advertise and open bids for hose, nozzles, and adapters at the September meeting.
Jared Rozeboom will research the radio maintenance agreement offer from Raccom.
Hire Mert’s to make a grapnel for the tractor – Burgers/Berkhof, MC.
Maintenance Report: Maguire Iron cleaned the interior of the water. Road Guy will do street repair work and sweeping. Leuthold’s Plumbing will replace one block of sewer line next week. New manhole risers are ordered. Contact MN Rural Water regarding weed kill recommendations for the lagoons. A 12” culvert was installed at the intersection near 302 E. 3rd Street.
Hire Mike Spath to dig out culverts, and install a culvert in the alley near 204 West 4th Street.
Brent Hoffman, Operator at Rock County Rural Water; and Darin Schriever, PE from DGR Engineering appeared to discuss the following proposal, RCRW has flow and pressure issues in their system southwest of Hills. RCRW is offering to the city of Hills, a proposal to hook on to the Lewis & Clark pipeline. They propose to bring the line from the southeast side of Hills, north along County Hwy. 6 to the State Hwy. 270 intersection, and proceed west to the city’s water tower, which would give Hills a 24/7 direct water feed. If this proposal is approved, the city could do away with the ground storage tank and tower, but most likely the city would keep the tower for fire protection purposes. The direct feed would be an adequate water supply for the entire city. The total proposed cost of that one mile of pipe is estimated at $149,200. This plan is also an advantage to RCRW’s rural customers, to improve their distribution southwest of Hills. The proposed plan is to split the added service cost as such: city of Hills $119,400; and RCRW $29,800. Hoffmann noted that it should not affect the city’s RCRW monthly rate; and that they are working with the USDA for funding. The council expressed their interest in the plan, but felt that the rural customers should also help pay for the added service and improvements, as most of the flow and pressure issues are due to the growth in livestock numbers. The council inquired whether the County Board could offer a finance package, and what RCRW’s proposal is for the rural customers. Currently the city does not have any issues with the adequate water supply.
The city will obtain a second estimate to replace the concrete pad at the maintenance shop.
Reviewed the delinquent utilities list, and approved of the Treasurer’s report. Renew CD#64189 for one year, Leenderts/Sandbulte, MC. Invest $70,000 from general checking to CD for one year, Leenderts/Berkhof, MC. Make a $20,000 principal, plus interest loan payment to the Exchange State Bank, Leenderts/Berkhof, MC.
The clerk was instructed to send correspondence to a resident regarding the city’s nuisance ordinance; and also to a resident regarding the outbuilding ordinance. Invite both residents to the September meeting.
The council discussed the status of city work with a certain commercial business. The owner(s) of such business were previously invited to attend a meeting.
No further discussion, meeting adjourned at 8:33 P.M.
(These minutes are unofficial and subject to review and amendment by the Hills City Council)
City of Hills/Martin Township seek bids by Sept. 10
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the city of Hills/Martin Township for the Hills Fire Department for the following:
The following hose shall meet the most current edition of NFPA 1961 and 1963.
10 – 1 3/4 inch hose 50 feet each. Hose shall have 1 1/2 inch male and female NST couplings. Hose must have woven outer jacket.
10 – 3 inch hose 50 feet each. Hose shall have 2 1/2 inch male and female NST couplings. Hose must have woven outer jacket.
10 – 5 inch hose 50 feet each. Hose shall have 5 inch Storz couplings. Hose must have rubber outer jacket.
2 – 5 inch hose 25 feet each. Hose shall have 5 inch Storz couplings. Hose must have rubber outer jacket.
The following adapters shall meet the most current edition of NFPA 1963. The adapters shall be made of lightweight metal construction.
3 – 4 inch Storz to 5 inch Storz
6 – 1 1/2 Male to 2 1/2 Female
6 – 1 1/2 Female to 2 1/2 Male
6 – 1 1/2 Male to 1 1/2 Male
6 – 2 1/2 Male to 2 1/2 Male
6 – 1 1/2 Female to 1 1/2 Female
6 – 2 1/2 Female to 2 1/2 Female
2 – 2 1/2 Male to 5 inch Storz
The following hose appliances shall meet the most current edition of NFPA 1965.
4 – 2 1/2 Female to 1 1/2 Male Gated Wye. Appliance must be made of lightweight metal construction
4 – 2 1/2 Hydrant Gate Valve. Appliance must be made of lightweight metal construction.
1 – 5 inch Storz to 6 inch NST Intake Valve. Appliance must be made of lightweight metal construction.
1 – Portable Ground Monitor. Monitor must have dual 2 1/2 inch NST inlets. Monitor must include smooth-bore stackable tips and selectable gallonage, adjustable pattern nozzle. Monitor must include a ground base, lift off and direct mount for mount on an apparatus.
The following nozzles shall meet the most current edition of NFPA 1964. All combination nozzles must be selectable gallonage and have spinning teeth. All smooth bore nozzles must have shut-off included.
8 – 1 1/2 Combination Nozzles
4 – 2 1/2 Combination Nozzles
4 – 1 1/2 Smooth Bore Nozzles. Nozzles must have 15/16 inch and 1/2 inch dual stacked tips.
4 – 2 1/2 Smooth Bore Nozzles. Nozzles must have 1 1/4 tip.
Submit bids to the city of Hills, 301 S. Main Ave., P.O. Box 172, Hills, MN 56138. Bids may also be hand carried to the bid opening. Sealed bids must be marked on the outside of the envelope “Bid for Hills Fire Department.” Bids will be opened at the Hills City Office onTuesday, Sept. 10, 2013, at 6:30 p.m. Bids received after the scheduled time of opening will be automatically rejected, and will be returned to the bidder unopened.
The city of Hills/Martin Township reserves the right to alter or change specifications and to reject any and all bids, or to accept any bid, whichever in the judgment of the Hills City Council/Martin Township Board represents the best interests of the Hills Fire Department and the community.
Hills City Clerk-Treasurer